The Fell Pony Society

Regulations

Revised 2018

INTRODUCTION

The Rules of The Fell Pony Society are contained within the Memorandum and Articles of Association dated March 2015. Rules may be amended only at an Extraordinary General Meeting called for the purpose.

The Regulations of The Fell Pony Society, which form the remainder of this document, may be amended only by a majority vote in Council.

Printable copy of the Regulations (PDF)

1   THE STUD BOOK

1.1   The Main Section of the Stud Book of the Society is divided into the following Sections:

    1   UK – contains ponies that have registered and licensed sires and registered dams and are resident in the UK at the time of registration.

    2   OVERSEAS – contains ponies that have registered and licensed sires and registered dams and are resident outside the UK at the time of registration.

    3   Section (X) – contains ponies that have registered and licensed sires and registered dams but are of a colour other than black, brown, bay or grey and /or have an excess of white markings. Ponies in this section may not be shown in In hand, Ridden or WHP classes at Fell Pony Society affiliated shows, but may participate in Fell Pony Society performance events (eg dressage, driving, endurance, performance trials etc.) They may also participate in the relevant sections of the Performance Points schemes but are not eligible for any premiums paid from the HBLB grant. Any foal by an unlicensed but registered sire and registered dam will go into Section 3 (X) but, after proof of parentage by DNA testing, may transfer to the main section, subject to Council approval. Progeny of ponies in Section 3 (X) may be registered in the main section provided they conform to the breed standard and have registered and licensed sires and registered dams. NB Section X Colts are not eligible for an FPS Stallion license.

    4   Inspection Section (A) - contains filly foals or colts from (IS) mares by registered and licensed Fell stallions. NB Colts are not eligible for an FPS Stallion license.

    5   Inspection Section (B) - contains filly foals or colts from Section (A) mares by registered and licensed Fell stallions. NB Colts are not eligible for an FPS Stallion license.

1.2   The Inspection Section of the Stud Book of the Society (NB This Section is now closed)

    1   Contains ponies that have only one registered parent, or an unknown pedigree and have been inspected by two recognised Fell Pony Society Inspectors.

1.3   Filly foals or colts from Section (B) mares by registered and licensed Fell stallions go into the Main Section. NB Colts are not eligible for an FPS Stallion license.

1.4   For ponies registered in an Inspected Section, 5 or Section 3 (X), on the Equine Passport the ponies will carry (IS), (A), (B) or (X) after their name to indicate in which section they are registered.

1.5   Only progeny born in the United Kingdom (UK) may be registered in the UK section of the FPS Stud Book.

1.6   Fell ponies which are directly descended from registered UK stock, and which are bred in other countries may be registered in the Overseas Sections of the FPS Stud Book.

2   DNA & FIS TESTING

All samples for the purpose of DNA typing and FIS testing must be taken by a vet; in the UK, by a vet who is a member of the Royal College of Veterinary Surgeons (RCVS); the vet must check the identity of the pony against its passport by scanning the microchip number. The samples should be sent to the lab by the vet and not left with the owner for dispatch. The results (certificates) of any samples not taken by a vet will not be accepted

3   PROCEDURE FOR REGISTRATION OF A FOAL

3.1   All registrations for foals eligible to be entered in to The Fell Pony Stud Book have to be made through The Fell Pony Society. Forms for registration are obtained from the Secretary of the Society and are contained within the Equine Passport application form.

3.2   Every application for registration of a foal must be accompanied by a Service Certificate or Online Service Certificate and the correct registration fee before an application for registration can be accepted. The Service Certificate or online notification must be received on the FPS office by 31 December in the year of covering, if received after 31 December any resulting offspring will have to be DNA typed to confirm the sire.

3.3   In the unlikely event that a Service Certificate has not been issued for a foal, the application must be supported by full and satisfactory evidence of a proven parentage test by DNA testing of the foal for registration and the sire and dam.  The person(s) involved will pay for any costs incurred and the owner(s) of the foal must satisfy themselves that all parties who own the respective ponies involved are willing to comply with the parentage test.

4   CONDITIONS OF REGISTRATION OF A FOAL

4.1   Colours are black, brown, bay or grey. Other colours must be registered in Section 3 (X). Ponies with white on the front feet and/or a blaze or stripe must be registered in Section 3 (X). If in doubt, breeders should include a photograph of the foal with the application for registration. If it is subsequently found that a breeder has omitted to declare white markings, Council have the right to move that pony from the Section 1 to Section 3 (X). This regulation to apply to foals born in 2011 onward and not to be applied retrospectively.

4.2   The sire and dam must be registered Fell ponies. The sire must be licensed according to the Fell Pony Society Regulations and be in possession of a Fell Pony Society License at the time of covering.

4.3   All foals must be registered by 31 December in their year of birth.

4.4   All ponies to be identified by a microchip and at least three identification markings, to include colour. All white markings to be recorded.

4.5   Once registered, the name of the pony cannot be changed, except for circumstances where the Society is rectifying a mistake made by itself.

4.6   The breeder of a pony is defined as the one who is the registered owner, or lessee, of the mare at the time of foaling.  In the case of joint ownership of a mare, all named owners should sign the registration form, even if only one is recorded as the breeder.  Two or more individuals may be recorded as joint breeders provided that the mare is owned by at least one of them and all are registered on the prefix.

4.7   The Society must be notified in writing before the birth of the foal of any leasing of mares for breeding purposes if the borrower is to be regarded as the Breeder of any progeny born during the period of the lease.  Forms for this can be obtained from the Society Office.

5   LATE REGISTRATION APPLICATIONS

5.1   A Fell Pony Registration and Equine Passport application will be accepted for a pony of any age or sex provided the appropriate ‘Conditions of Registration’ are met and the application is supported with full and satisfactory evidence of a proven parentage test by DNA testing of the pony for registration and the sire and dam.

5.2   In addition, the person(s) involved will pay for any costs incurred, plus a ‘Late Registration’ fee payable to The Fell Pony Society.  It is also a requirement that the owner(s) of the unregistered pony satisfy themselves that all parties who own the respective ponies involved are willing to comply with the parentage test.

6   DISPUTED REGISTRATIONS

6.1   Any dispute over registration of a pony is strictly a matter between the vendor and buyer, or any third party involved in the dispute.

6.2   In the event of any proven discrepancy in a pony’s breeding, the Council will have the right to move that pony to Section 3 (X) and any future offspring, including unborn foals, will also be registered in Section 3 (X).  Existing registered progeny may remain in the Main Section, but future offspring from these ponies will be registered in Section 3 (X).

7   ARTIFICIAL INSEMINATION & EMBRYO TRANSFER

The Fell Pony Society's regulations on A.I. are available here.

A.I. Permit application form is available here.

The Society does not currently approve the use of Embryo Transfer.

8   IMPORTATION

8.1   All imported ponies must be microchipped and transfer of ownership should be registered with the Society within 30 days of purchase in accordance with the Horse Passports (England) Regulations 2009) (see 11.1). If the pony does not have a passport an application for a passport should be made within 30 days of the pony entering the country. Such a passport shall state that the horse is not intended for slaughter for human consumption.

8.2   Anyone importing a stallion licensed other than in the UK should apply to the Society for a UK licence. If the DNA profile and/or FIS confirmation of testing, can be obtained from the country of licensing, the fee will be reduced accordingly.

9   EXPORTATION

9.1   All ponies that are to be exported must be microchipped prior to leaving the United Kingdom.

9.2   The owner must sign the declaration concerning slaughter for human consumption in Section IX and ensure that it is countersigned by the Society or the Secretary of State before the pony is sent outside the United Kingdom.

9.3   The vendor should ensure that the buyer, who may not be a member of the Society and may be unaware of the Society’s regulations at the time of purchase, is informed of the requirements to be followed to register change of ownership (see 11.1).

9.4   The buyer is also expected to have satisfied him/herself that the pony that they purchase is the pony as described on their Equine Passport.

9.5  In all cases the Fell Pony Society is not responsible or will not be held accountable for any problems resulting from a pony being exported to another country. Any dispute that may arise from a pony being exported is purely a matter between the vendor and the buyer.

10   LOST/DAMAGED/DESTROYED EQUINE PASSPORTS

10.1   A duplicate equine passport may be issued upon payment of a fee and subject to the following requirements:

   a) If the pony has been microchipped and the Society has a record of this, a duplicate passport will be issued on receipt of written confirmation from a veterinary surgeon that the pony has been scanned and microchip number confirmed.

   b) If the pony has not been microchipped:

      i) Colts/stallions/fillies/mares – must be parentage tested and microchipped

     ii) Geldings – must be microchipped.

10.2   In the event where a pony’s parentage cannot be tested due to death or unknown whereabouts of its sire and dam, or in other exceptional circumstances a duplicate equine passport may be issued at the discretion of the Council.

10.3   Application for a duplicate passport should be made within 30 days of loss or damage in accordance with The Horse Passports (England) Regulations 2009 and Commission Regulation (EU) 2015/262.

10.4   Before a duplicate or replacement passport is issued it must be signed and stamped by the Society in Section II part II, to declare the equine as not intended for human consumption.

11 TRANSFER OF OWNERSHIP

11.1 The equine passport and a completed Certificate of Transfer form or Indemnity Certificate of Ownership form is to be forwarded to the Secretary with the appropriate fee within 30 days of the sale taking place, in accordance with The Horse Passports (England) Regulations 2009 and Commission Regulation (EU) 2015/262. The Secretary will then endorse the passport and return it.

12 TRANSFER TO GELDING

12.1   It is essential for Society records that all transfers to gelding are notified to the Office within 30 days of the event taking place. The equine passport and a signed Certificate of Transfer to Gelding form is to be forwarded to the Secretary who will then amend, endorse and return the passport.

13 PREFIX

13.1   The Society affiliates to the Central Prefix Register whose rules apply. These rules deal with both prefixes and suffixes but the Society allows the use only of a prefix.

13.2   A Prefix may be registered at a one off charge for life and cannot be used by another person without the written consent of the registered owner or his or her executors. The Prefix is for the exclusive use of the Breeder and may precede the name of any pony bred by the owner and is of much service in tracing the pedigree of a pony. It also enables the Breeder to have entries placed together in the Stud Book. Application forms are available from the Society office.

13.3   As from 1 January 2001, the Central Prefix Register will only accept applications where there is one principal owner named on the form. Additional co-owners may be added at the discretion of the principal owner. Application forms are available from the Society office. In the event of a dispute, the principal owner retains the right to use the registered Prefix.

13.4   For Prefixes registered prior to 1 January 2001 the following applies:-
a) if a dispute arises over a Prefix, the Society retains the right to suspend the usage of a Prefix for a length of time agreed by Council.
b) the Prefix will not be reactivated until the person(s) involved can prove to the Society that the matter has been resolved.

13.5   A Prefix will become defunct upon the death of the breeder.  Unless a Prefix is willed to a named person by the owner of the Prefix, the Prefix will not be available for use. Exceptions may be made at the discretion of the Council and the Central Prefix Register in conjunction with the family.

13.6   A list of all Prefixes will be printed in the Stud Book

14 STALLION LICENCES & SERVICE BOOKS

14.1   When a colt or stallion is to be used for stud purposes it must have a Temporary or Life Stallion Licence.  No registered colt/stallion can be used until a Temporary or Life Stallion License has been issued.  The owner must be in possession of the Licence and Service Book at the time of service.  Service slips may not be completed retrospectively.

14.2   Applications for a Stallion Licence for colts in their second year should be made to the Secretary.  The name and full postal address of a Veterinary Surgeon must be supplied to the Secretary when the application is made, enclosing the correct licensing fee.  When a colt/stallion is inspected by the Veterinary Surgeon for the purpose of being licensed and is passed as suitable for stud use, the veterinary surgeon will take a hair sample for DNA and FIS testing and the colt/stallion must be microchipped, if not already done.  The hair sample will be used by the Society for the purpose of parentage testing.  Should the pony fail inspection, half of the licensing fee will be returned to the owner.

14.3   Any colt measuring 13.2½hh (138.5cm) at two years of age will be issued with a Temporary Stallion Licence.  It will be permitted to serve a maximum of five mares each year while the Temporary Licence is in force. In the year that the colt attains its fourth birthday it must be re-measured by a Veterinary Surgeon at the owner’s expense to obtain a Life Stallion Licence. The colt will be issued with a Life Stallion Licence upon receipt of a satisfactory report that the colt does not exceed 14 hands (142.2 cm). If the colt exceeds 14 hands (142.2 cm) no further Stallion Licence will be issued. Any foal sired by a stallion on a Temporary Stallion Licence that has not been issued with a Life Stallion Licence at the age of four years old will remain a registered Fell pony subject to Regulation 19.2.

14.4   All registered and licensed Fell stallions must complete a service certificate for all coverings or as a member of the Society may record service details using the online stud book. The Service Book must be returned to the Society no later than 31 December each year and online details to be recorded by 31 December in the year of covering. Covering details received after 31 December will result in any offspring having to be DNA typed to confirm the sire prior to registration. The Service Book will be available for collection at the Annual General Meeting and/or Stallion Show in the Spring. Uncollected Books will be posted only on request.

14.5   At the time of registration the owner of the progeny must present the Certificate of Service slip together with a Registration and Equine Passport application form to qualify for registration.

15.  EQUINE PASSPORTS

15.1  Under the Horse Passports (England) Regulations 2009 and Commission Regulation (EU) 2015/262, a registered pony must be accompanied by its Passport at all times unless:

      * Stabled or at pasture and the identification document can be presented without delay by the keeper

      * Moved temporarily on foot in the vicinity of the holding

      * Un-weaned when accompanying their dam or a foster mare

      * Participating in a training or test of an equestrian competition or event which requires them to leave temporarily the competition venue

      * Moved or transported in an emergency situation relating to the equine themselves.

15.2   The Equine Passport is an important legal document cataloguing all registrations, ownerships, veterinary vaccinations, inspections and examinations, and it should be treated with great care.  When this document is mailed to the Society, recorded delivery service should always be used.

15.3   The Society may issue a duplicate Passport (see 10.1) if the original is lost, damaged or destroyed.  However the owner must be responsible for replacing through their Veterinary Surgeon, any veterinary information of relevance.  If the information in Section IX is illegible, the Society as the passport-issuing organisation, shall indicate in the duplicate passport that the pony is not intended for slaughter for human consumption by completing Part II of that section.

15.4   On the death of a registered pony, the Equine Passport must be returned to the Secretary for cancellation within 30 days.  It can be returned to the owner for reasons of sentiment if requested.

15.5   Changes to the Minimum Operating Standards for PIO’s that came into effect from 1 January 2016 state that passports issued prior to 10 June 2004 that have not been updated with a ‘Section IX Medicinal Treatment’ page (usually the back page) are no longer valid. In these cases owners need to apply for a new passport which is treated as a duplicate passport application. This includes the completion of a new passport application form with a vet signing to confirm the microchip number.

If a passport arrives in the office without a section IX, it cannot be returned; a new passport must be applied for and the original destroyed, transferring any vaccination records over as applicable.

16. SOCIETY PREMIUMS

Please apply to the Fell Pony Society’s Secretary for the current regulations.

17.  JUDGES PANEL

17.1  The Memorandum and Articles, paragraph 9.1, sub-section 9.1.7, defines the Council's responsibility to the Judges Panel. Nominees must have been a senior full member for a minimum of three consecutive years and the application must include 2 referees who are either an FPS Judge or senior Fell pony breeder.

17.2  The remainder of these Regulations can be found in the 'Judges Guidelines' pamphlet produced by the Judges Sub-Committee and on the Society's website.

18 SHOWING RULES

Please apply to the Fell Pony Society's Secretary for the current regulations or on the Society's website.

19  DISPUTED HEIGHTS

19.1  Following dispute, or from the measuring out at a Show, any pony suspected as being over the breed height limit of 14 hands (142.2 cm) and which is intended to be shown again, must be measured under JMB Rules within 21 days and a Certificate obtained, a copy of which must be forwarded to the Secretary for verification of measurement and height to be recorded.

19.2  Over-height ponies may be bred from and their progeny registered, provided the over-height pony does not continue to be shown as a registered Fell pony. Failure to comply will result in the pony being transferred to Section 3 (X).

19.3  Current JMB Height Certificates will be accepted at Fell Pony Society events and shows. At shows where the ponies are required to be measured, both the pony and its current JMB Height Certificate must be produced to the official measuring Veterinary Surgeon for verification prior to being shown. As ‘paper’ certificates are no longer issued by the JMB, exhibitors must provide either a print off from the JMB online database or a screen shot of the appropriate entry.

20.  NON-DISCRIMINATORY TREATMENT

In order to comply with Commission Decision 92/353/EEC the Fell Pony Society declares that there will be no discrimination between members.

21.  ANNUAL SALE OF REGISTERED PONIES

21.1  The Council shall arrange a sale of registered ponies each year. The sale will be held at such place as the Council may decide. Anyone wishing to enter a pony (or ponies) in the sale will be required to comply with the conditions laid down by the Society and the Auction Mart.

21.2  The Society requires that all equine passports and a partially completed and signed Transfer of Ownership form be handed to the Secretary of the Fell Pony Society on arrival at the sale, before ponies enter the ring.

Any filly born after 1 January 2001 and any colt born after 1 January 2007 must be microchipped.

Any pony sold for exportation must be microchipped prior to leaving the UK (see 9) and must be in possession of a Passport.

The Fell Pony Society reserves the right to move any pony not complying with this regulation into Section 3 (X).

Vendors are responsible for checking that passports issued prior to 1 January 2016 include Section IX Medicinal Treatment; without inclusion of this page a pony cannot be transported or presented for sale.

22. BREACHES OF REGULATIONS

If any member of the Society commits any breach of these Regulations, or is guilty of any conduct tending to bring the Society or its Stud Book into disrepute, the Council of the Society may, after giving said person(s) the opportunity of being heard, register any ponies in Section 3 (X) for such a period as the Society thinks fit.

COMPLAINTS AND DISCIPLINARY PROCEDURES (2014)

SOCIAL MEDIA POLICY (2016)

NOTES

Due to changing legislation, it is frequently necessary to update and amend the Society’s Regulations. Consequently some of the Regulations listed above may be in the process of being altered or adjusted. Changes approved by Council will be published in the Society newsletter and on the Society’s website.

Older ponies outside the EC may still be in possession of a registration certificate. These are still valid outside the EC and may still be used to record transfer of ownership. If, however, the pony is exported to an EC country, the certificate of registration must be exchanged for an equine passport (see 8.1).